All Clubs must ensure that they continue to meet their basic regulatory compliance obligations under Consumer Affairs Victoria ("CAV") or the Australian Securities and Investments Commission ("ASIC") as required. Clubs are also subject to FFV By-Law 12 Club Compliance Policy.
Clubs' obligations include, but are not limited to:
Most Clubs meet once a year at their AGM. Committee meetings or directors' meetings are not considered General Meetings.
The AGM generally includes the following business:
The AGM must be held within 5 months after the Club's End of Financial Year, or as otherwise directed by CAV or ASIC.
After the AGM all Clubs must satisfy their Financial Reporting Obligations by lodging an Annual Statement to CAV within 28 days, or a Financial Statement to ASIC as required.
From 13 April 2015 onward, all Incorporated Associations will be required to lodge Annual Statements, changes to association rules/constitution and Committee/Board changes online via the myCAV system. myCAV will, for the most part, replace the previous method of notifying CAV of changes and lodgements by using paper forms.
All Secretaries should create a myCAV login and register as the authorised contact for their Club.
Information about the myCAV system is available here www.consumer.vic.gov.au/clubs-and-not-for-profits/incorporated-associations/mycav-for-incorporated-associations
N.B. The Club's constitution may only be changed by way of the members voting for it as a Special Resolution at a Special General Meeting or the AGM. Any changes must be lodged with CAV within 28 days after the meeting is held. The club must follow the process set out in its current Constitution for Special Resolutions at General Meetings, or as otherwise prescribed in the relevant legislation.
A fee is payable to CAV for changes to the constitution. The applicable fee is outlined on the CAV Prescribed Form. You do not pay any money to FFV for the constitution changes or for our assistance.
All Clubs must be at least 1 Star NCAS accredited prior to taking part in FFV or affiliated competitions.
FFA has released a Level 2 application form for clubs seeking to be 2 Star Accredited. The form is available here: NCAS Level 2 Application Form
Resources about NCAS, including how to apply for 2 Star Accreditation, are available here: www.myfootballclub.com.au/index.php?id=52
Please contact Anuhari Mallawarachchi on 9474 1859 for more information.
Consumer Affairs Victoria | www.consumer.vic.gov.au
Not-for-Profit Law Information Hub | www.nfplaw.org.au
ASIC | www.asic.gov.au